Extraordinary General Meeting, December 2020

IAPS December Extraordinary General Meeting, hereby EGM, is going to be hosted online by the IAPS Executive Committee on Sunday, December 20th 2020 starting at 01:00 PM UTC. We expect to hold the meeting using Jitsi or Zoom

The National Committee representatives will have 7 votes, and the Local Committee representatives will have 2 votes. All of the individual members from one country have 1 vote between them. All member committees are to send details of their representatives with delegated voting rights, maximum of 2 persons, to the Executive Committee prior to the meeting. Other topics may also be discussed during the meeting under the other topics point but these discussions cannot be used to make formal decisions.

Please find below the final EGM agenda.

1. Election of the Chair, Secretary, and Tellers
2. Membership
  2.1 Voting Rights
  2.2 New Members
  2.3 Quorum
3. Approval of the minutes of the 2020 Annual General Meeting
  3.1  Proposed resolution on voiding votes under point 21.5 of AGM 2020
4. PLANCKS
  4.1 PLANCKS 2020 overview
  4.2 PLANCKS Rules Working Group Report
  4.3 Discussion and vote on any proposed modifications of the PLANCKS Rules
  4.4 Election of the host for PLANCKS 2022
5. ICPS
  5.1 Report for current status of 2021 ICPS
6. EPS Young Minds Agreement
7. Discussion and vote on any proposed modifications of the Charter
8. Discussion and vote on any proposed modifications of the Regulations
9. External Relations
  9.1 General updates on contacts with Physics-related unions, societies and organisations
  9.2 General updates on contacts with student organisations
  9.3 General updates on contacts with Physics-related journal publishers
  9.4 General updates on contacts with industry-related institutions and networks
  9.5 General updates on contact with IUPAP
  9.6 Discussion and vote on proposal of Memorandum of Understanding from the International Association of Volcanology and Physics of the Earth’s Interior (IAVCEI)
  9.7 Discussion and vote on proposing Memorandum of Understanding to the African School of Fundamental Physics and Applications (ASP)
  9.8 Discussion and vote on proposing Memorandum of Understanding to the International Association of Geomagnetism and Aeronomy (IAGA)
  9.9 Discussion and vote on proposing Memorandum of Understanding to the International Union of Crystallography (IUCr)
  9.10 Discussion and vote on proposing Memorandum of Understanding to The Optical Society (OSA)  
10. Legal, administrative and financial aspects
  10.1 Contact with le Tribunal Judiciaire regarding Charter
  10.2 Change of bank
11. Engagement within IAPS
  11.1 Working Groups
  11.2 Thematic discussion groups
  11.3 Communication with members and affiliated students
12. First quarter Executive Committee work update and review13. Update on IAPS Auditors for 2020/2021 term
14. Other points of interest