Tag Archives: AGM

IAPS 2019 Annual General Meeting statement on climate change

The 2019 Annual General Meeting (AGM) of IAPS, held on August 13th, passed, with approximately 90% of favorable votes, a resolution to endorse the IAPS 2018/2019 Executive Committee statement on climate change and the Student Strike for Climate with the addition of explicit support for the Student Strike for Climate and the Fridays for Future initiatives and students’ participation in them.

As the statement highlights, climate change is an issue that must involve worldwide efforts to take the necessary action to stop the upwards trajectory of the increase in average global temperature that will likely have disastrous effects in societies across the goble.

This is an issue that knows no geographic limits, so we must act upon it accordingly and do what we can as Physics students to call public decision-makers to action, including through the international student strikes that have involved millions of young students.

IAPS, therefore, joins the thousands of scientists, researchers and academics of Scientists for Future that have declared their support for the Student Strike for Climate and the Fridays for Future initiative.

Read through the statement below!

IAPS has new members

The 2019 IAPS Annual General Meeting (AGM), held on August 13th, approved 9 new member committees, with 4 National Committees (NCs) and 5 Local Committees (LCs):

NC Cuba – Sociedad Cubana de Jovenes Fisicos/Cuban Society for Young Physicists
NC Georgia – საქართველოს ფიზიკის სტუდენტთა ასოციაცია/Georgian Association of Physics Students (GAPS)
NC Morocco – Moroccan Association of Physics (MAP)
NC Poland – Polskie Stowarzyszenie Studentów Fizyki/Polish Association of Physics Students (PSSF)

LC Jambi (Indonesia) – Ikatan Mahasiswa Pendidikan Fisika/Physics Education Student Association (IMAPEFSI)
LC Kumasi (Ghana) – IAPS Kumasi
LC Noida (India) – Physics Society of Shiv Nadar University (PhySoc)
LC Quito (Ecuador) – OSA-USFQ Capítulo Estudiantil/OSA-USFQ Student Chapter
LC Saint Petersburg (Russia) – сообщество студентов-физиков Политехнического университета/Polytechnic Community of Physics Students (PCPS)

All of these new members were immediately approved as new members, with the exception of LC Quito, whose membership was approved conditional on the payment of the first membership fee occuring up to September 1st. As this condition has already been met, LC Quito is also officially a member of IAPS.

Welcome to all of our new members!

Running for the EC – Treasurer

As the date of the Annual General Meeting approaches, we continue with the calls for Executive Committee (EC) offices applications.

This time, we address the office of Treasurer, the main handler of the financial affairs of IAPS, which makes it a highly demanding role of great responsibility.

For the 2019/2020 term, the current EC is proposing the following set of responsibilities for the Treasurer:
a. Make the ledger for the respective financial year
b. Make the proposed budget for the next financial year
c. Write and send invoices to the members (annual membership fee)
d. Write and send invoices for different IAPS events (e.g. iaps2CERN participation fee)
e. Keep track of all the financial transactions (e.g. online bank account and paypal)
f. Procure and keep the bank statements for future reference (e.g. the ledger)
g. Arrange reimbursements
h. Manage IAPS grants
i. Take care of sponsorship and donor’s agreements
j. Maintain a fair communication with the Fundraising Manager
k. Maintain a fair communication with the European Physical Society (EPS) regarding IAPS finances

This proposal is very similar to the current assigned tasks, although the reference to coordinating with the Fundaraising Manager is added, as this non-EC office is also a new proposal by the current EC.

We remind you that this list of tasks might still be changed by decision of the AGM.

For more information, check out what to expect as an EC member, what to expect as Treasurer and how to run.

Running for the EC – President

As you may know, the 2019 Annual General Meeting has been called, having, among the agenda points, the EC members election. The EC member positions and job description, beyond what is already set by the IAPS Charter and Regulations, are proposed by the EC in office at the time of the election.

Let’s start with the main EC position: President! This is a position of tremendous responsibility, as it involves its specific functions, plus coordinating the EC.

For the 2019/2020 term, the current EC is proposing the following set of responsibilities for the President:
a. Chair EC meetings
b. Ensure that the association functions in a fair manner
c. Chair the Special Governance Council, as outlined in the IAPS Strategic Plan
d. Charter a move to become an Observer of IUPAP
e. Direct the work of the EC
f. External relations
g. Direct the preparations for General Meetings and the Delegate Day
h. Direct the preparations for the IAPS workshops
i. Manage and represent IAPS

Although some details might be changed at the AGM, due to potential proposals from the membership, most of these responsibilities are intrinsic to the office of President, according to the IAPS Charter and the IAPS Regulations.

If you want to run, send your CV and a motivation letter to president@iaps.info! If you want some more detailed information, check out this and this.

IAPS 2019 Annual General Meeting Final Agenda released

The final agenda of the 2019 Annual General Meeting has been released to members by the IAPS Executive Committee, as posted below.

2019 Annual General Meeting – Final Agenda
1. Election of the Chair, Secretary and Tellers
2. Membership
2.1. Voting Rights
2.2. New Members
2.3. Expulsions
2.4. Quorum
3. Approval of the minutes of the 2018 Annual General Meeting
4. Auditors report and accounts of the 2017/2018 Executive Committee
5. Election of Auditors
6. Election of IAPS Alumni Representative
7. Election of IAPS Archivist
8. 2018/19 Executive Committee Report
9. 2019/20 Executive Committee Roles and Responsibilities Document
10. Discussion and vote on the IAPS Strategic Plan
11. Discussion and vote on any proposed modifications of the Charter
12. Discussion and vote on any proposed modifications of the Regulations
13. IAPS Code of Conduct
14. IAPS Privacy Policy Update
15. IAPS Reimbursement Guide
16. 2020 Budget
17. 2020 IAPS School Day Topic
18. iaps2CERN
18.1. Final Report for 2019 iaps2CERN
19. PLANCKS
19.1. Final Report for 2019 PLANCKS
19.2. Progress Report for 2020 PLANCKS
19.3. Election of the host for the 2021 PLANCKS
20. ICPS
20.1. Final Report for 2018 ICPS
20.2. Progress Report for 2020 ICPS
20.3. Election of the host of the 2021 ICPS
21. Election of Executive Committee members
22. Other points of interest

To be held physically at the University of Cologne, in Cologne, Germany, during day 4 of ICPS, starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, this meeting is open for online attendance, which IAPS members can request by sending an e-mail to president@iaps.info.

Once more, we remind everyone that, per IAPS Charter, National Committees (NCs) will have 7 votes, Local Committees (LCs) will have 2 votes and Individual Members from each country have, collectively, 1 vote.

If you have any questions, don’t hesitate to contact president@iaps.info!

IAPS 2019 Annual General Meeting provisional agenda released

The Executive Committee of IAPS has sent out to the provisional agenda of the this year’s Annual General Meeting (AGM) to IAPS membership representatives.

2019 AGM Provisional Agenda
1. Election of the Chair, Secretary and Tellers
2. Membership
2.1. Voting Rights
2.2. New Members
2.3. Expulsions
2.4. Quorum
3. Approval of the minutes of the 2018 Annual General Meeting
4. Approval of the minutes of the 2019 Extraordinary General Meeting
5. Auditors report and accounts of the previous Executive Committee
6. Election of Auditors
7. Election of IAPS Alumni Representative
8. Election of IAPS Archivist
9. 2018/19 Executive Committee Report
10. 2019/20 Executive Committee Roles and Responsibilities Document
11. Discussion and vote on the IAPS Strategic Plan
12. Discussion and vote on the 2018/19 EC’s Alumni Committee Proposal
13. Discussion and vote on any proposed modifications of the Charter
14. Discussion and vote on any proposed modifications of the Regulations
15. IAPS Code of Conduct
16. IAPS Privacy Policy Update
17. IAPS Reimbursement Guide
18. 2020 Provisional Budget
19. 2020 IAPS School Day Topic
20. iaps2CERN
20.1. Final Report for 2019 iaps2CERN
21. PLANCKS
21.1. Final Report for 2019 PLANCKS
21.2. Progress Report for 2020 PLANCKS
21.3. Election of the host for the 2021 PLANCKS
22. ICPS
22.1. Final Report for 2019 ICPS
22.2. Progress Report for 2020 ICPS
22.3. Election of the host for the 2021 ICPS
23. Election of the Executive Committee members
24. Other points of interest

Starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, the AGM will be held physically in Cologne, Germany during ICPS 2019, IAPS’s flagship event, organised by members of the junde Deutsche Physikalische Gesellschaft (jDPG), the student wing of the German Physical Society, with a live feed for anyone who wishes to follow the meeting at a distance.

Per IAPS Charter terms, National Committees have 7 votes, Local Committees have 2 votes and Individual Members from each country have, collectively, 1 vote. We remind you that any member of IAPS with voting rights may propose additional points for the agenda.

If you wish to follow the meeting remotely, propose agenda items or have any questions, contact presidente@iaps.info.

IAPS’s major democratic process is just a month away!