Tag Archives: AGM

Running for the EC – President

As you may know, the 2019 Annual General Meeting has been called, having, among the agenda points, the EC members election. The EC member positions and job description, beyond what is already set by the IAPS Charter and Regulations, are proposed by the EC in office at the time of the election.

Let’s start with the main EC position: President! This is a position of tremendous responsibility, as it involves its specific functions, plus coordinating the EC.

For the 2019/2020 term, the current EC is proposing the following set of responsibilities for the President:
a. Chair EC meetings
b. Ensure that the association functions in a fair manner
c. Chair the Special Governance Council, as outlined in the IAPS Strategic Plan
d. Charter a move to become an Observer of IUPAP
e. Direct the work of the EC
f. External relations
g. Direct the preparations for General Meetings and the Delegate Day
h. Direct the preparations for the IAPS workshops
i. Manage and represent IAPS

Although some details might be changed at the AGM, due to potential proposals from the membership, most of these responsibilities are intrinsic to the office of President, according to the IAPS Charter and the IAPS Regulations.

If you want to run, send your CV and a motivation letter to president@iaps.info! If you want some more detailed information, check out this and this.

IAPS 2019 Annual General Meeting Final Agenda released

The final agenda of the 2019 Annual General Meeting has been released to members by the IAPS Executive Committee, as posted below.

2019 Annual General Meeting – Final Agenda
1. Election of the Chair, Secretary and Tellers
2. Membership
2.1. Voting Rights
2.2. New Members
2.3. Expulsions
2.4. Quorum
3. Approval of the minutes of the 2018 Annual General Meeting
4. Auditors report and accounts of the 2017/2018 Executive Committee
5. Election of Auditors
6. Election of IAPS Alumni Representative
7. Election of IAPS Archivist
8. 2018/19 Executive Committee Report
9. 2019/20 Executive Committee Roles and Responsibilities Document
10. Discussion and vote on the IAPS Strategic Plan
11. Discussion and vote on any proposed modifications of the Charter
12. Discussion and vote on any proposed modifications of the Regulations
13. IAPS Code of Conduct
14. IAPS Privacy Policy Update
15. IAPS Reimbursement Guide
16. 2020 Budget
17. 2020 IAPS School Day Topic
18. iaps2CERN
18.1. Final Report for 2019 iaps2CERN
19. PLANCKS
19.1. Final Report for 2019 PLANCKS
19.2. Progress Report for 2020 PLANCKS
19.3. Election of the host for the 2021 PLANCKS
20. ICPS
20.1. Final Report for 2018 ICPS
20.2. Progress Report for 2020 ICPS
20.3. Election of the host of the 2021 ICPS
21. Election of Executive Committee members
22. Other points of interest

To be held physically at the University of Cologne, in Cologne, Germany, during day 4 of ICPS, starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, this meeting is open for online attendance, which IAPS members can request by sending an e-mail to president@iaps.info.

Once more, we remind everyone that, per IAPS Charter, National Committees (NCs) will have 7 votes, Local Committees (LCs) will have 2 votes and Individual Members from each country have, collectively, 1 vote.

If you have any questions, don’t hesitate to contact president@iaps.info!

IAPS 2019 Annual General Meeting provisional agenda released

The Executive Committee of IAPS has sent out to the provisional agenda of the this year’s Annual General Meeting (AGM) to IAPS membership representatives.

2019 AGM Provisional Agenda
1. Election of the Chair, Secretary and Tellers
2. Membership
2.1. Voting Rights
2.2. New Members
2.3. Expulsions
2.4. Quorum
3. Approval of the minutes of the 2018 Annual General Meeting
4. Approval of the minutes of the 2019 Extraordinary General Meeting
5. Auditors report and accounts of the previous Executive Committee
6. Election of Auditors
7. Election of IAPS Alumni Representative
8. Election of IAPS Archivist
9. 2018/19 Executive Committee Report
10. 2019/20 Executive Committee Roles and Responsibilities Document
11. Discussion and vote on the IAPS Strategic Plan
12. Discussion and vote on the 2018/19 EC’s Alumni Committee Proposal
13. Discussion and vote on any proposed modifications of the Charter
14. Discussion and vote on any proposed modifications of the Regulations
15. IAPS Code of Conduct
16. IAPS Privacy Policy Update
17. IAPS Reimbursement Guide
18. 2020 Provisional Budget
19. 2020 IAPS School Day Topic
20. iaps2CERN
20.1. Final Report for 2019 iaps2CERN
21. PLANCKS
21.1. Final Report for 2019 PLANCKS
21.2. Progress Report for 2020 PLANCKS
21.3. Election of the host for the 2021 PLANCKS
22. ICPS
22.1. Final Report for 2019 ICPS
22.2. Progress Report for 2020 ICPS
22.3. Election of the host for the 2021 ICPS
23. Election of the Executive Committee members
24. Other points of interest

Starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, the AGM will be held physically in Cologne, Germany during ICPS 2019, IAPS’s flagship event, organised by members of the junde Deutsche Physikalische Gesellschaft (jDPG), the student wing of the German Physical Society, with a live feed for anyone who wishes to follow the meeting at a distance.

Per IAPS Charter terms, National Committees have 7 votes, Local Committees have 2 votes and Individual Members from each country have, collectively, 1 vote. We remind you that any member of IAPS with voting rights may propose additional points for the agenda.

If you wish to follow the meeting remotely, propose agenda items or have any questions, contact presidente@iaps.info.

IAPS’s major democratic process is just a month away!