Collaboration Grant

IAPS Collaboration Grant 2019/2020

The goal of the grant is to encourage National and Local Committees of the International Association of Physics Students (IAPS) to actively collaborate with one or more international student associations beyond IAPS. A collaboration with another association represents an important opportunity for IAPS members and an original perspective in the IAPS’ portfolio.

For this purpose, the Executive Committee of IAPS will award the Collaboration grant to its Local and National Committees to accomplish joint projects among the international community of students. The application requirements are listed below. Note that an event can only be supported by one IAPS grant at a time.

Applicants: One National and/or Local Committees should apply together with one or more officially registered international student association. The project can be supported via this grant only if at least 40% of the total participants are studying in a country different from the applicant one and the participants are divided at least proportionally to the number of organizing associations (i.e. at least 1/N are IAPS’ members, where N is the number of associations involved).

Projects: Physical meetings during the projects are strongly encouraged. Projects should include scientific and social elements as well, but the main purpose is to promote and enhance inter-cultural experiences and collaborations between physics students and students of other disciplines.

Application: Applications have to be sent to and must include the following:

  • the name, email address, Skype ID (if any), and phone number of one organizer from
 every association involved
  • a detailed description of the project
  • an estimate of the number of the people involved in the organizing team
  • an estimate of the number of participants from each association
  • a preliminary budget
  • the amount of money requested for the grant

In case of grant approval, it has to be communicated to the participants that IAPS is sponsoring the project. This includes putting the IAPS logo on publication material, and any existing website.

The application can only be sent in during the financial year of the event. An exception is made for events taking place in the first three months of the financial year with the current EC making the decision.

Report: After the project, a report has to be made. It has to include the final budget, the list of participants, a short project evaluation and around a 500 to a 1000-word article for jIAPS including a few pictures. The jIAPS article is subject to consultation with the editor-in-chief of jIAPS ( The report should be e-mailed to

Deadlines: The application should be handed in at least one month before the start of the project (e.g. one month before the trip). The Executive Committee will decide about the grant in 28 days after receiving the application, so it is advisable to submit it in earlier than one month before the start of the project. The report should be handed in no later than three months after the project. The total amount that is awarded will be transferred no later than one month after the report has been handed in.

Scope: The maximum of the grant is 600 € and can only finance up to half of the total budget. The maximum of 600 € can only be awarded if every involved association financially contributes to the event in the means available to them (through grants, collecting extra sponsorship or else) with the goal of having an equal contribution by each party. If no contribution can be made by them a maximum of one grant is 300 €. The awarded sum will take the number of involved associations into account.

Up to half of the sum can be given before the event. In case the final report is not sent in during the above mentioned time frame of three months the approval of the grant is taken back and any already received money has to be paid back to IAPS. Note that ICPS and PLANCKS are not applicable.

Executive Committee of
the International Association of Physics Students