Grant for physics students from around the world to attend the International Conference of Physics Students
The International Association of Physics Students (IAPS) invites you, an academically gifted and deserving student, currently undertaking studies in physics or related disciplines at your faculty, to submit an application for the ICPS Worldwide Grant. You will be given the chance to attend the International Conference of Physics Students (ICPS) held every year in August.
This is a conference that has been held in a different city or country annually since 1986 with hundreds of participants attending each year. The participation is a great chance to learn about physics in an international context and to establish connections to fellow students from around the world. The ICPS consists of every scientific conference of guest lectures of renowned physicists, student lectures by the participants, and a poster session. Besides the academic programme, the ICPS puts great effort into intercultural dialogue and community, thus having various social events, including the so-called National Party, where the participants are expected to show the cuisine of their home. It is also the host of the Annual General Meeting of IAPS and one or more workshops centered around subjects that interest the physics student community.
With the grant, IAPS is willing to support the student with up to €1000, which includes the conference fee and up to 80% of reasonable travel costs (e.g. including visa fees, but unlikely taxi fares). The rest of the travel expenses and fees should be provided by other means or by the student themselves. The conference fee can be paid to the organizing committee directly if receipts for the travel are provided to the IAPS EC within one month after the grant was awarded. The grant will be post-financed, which means the costs will be reimbursed after the conference. IAPS will not reimburse any loss due to external conditions, such as not getting a visa. We strongly advise not to make expenses before
acquiring the necessary visa, if applicable.
There will be a maximum of two grants available and they are awarded on a competitive basis. Please note that priority will be given to applicants with financial hardship.
The selected student must meet the following requirements in order to receive the grant:
- Student of physics or related discipline (at any stage of study)
- We favor students with a good academic record, who are involved in a physics society and have good lecturing skills, and who did not receive the ICPS Worldwide grant before.
The application for this grant should include:
- Letter of motivation from the student
- Transcript of study records
- Student`s curriculum vitae (CV) or resume with supporting documents
- Scan of passport
- Recommendation letter from a senior university staff member
- Preliminary abstract for the student lecture that will be presented at ICPS 2019
- Any available documents certifying financial background (optional)
If any of the above requirements are missing, the grant application will not be considered.
In order to be guaranteed the grant, the selected successful student applicant will be expected to:
- Register for the conference at the annually designated website
- Present a student lecture at ICPS. The topic of the lecture must be related to physics.
- Attend the conference for the whole duration of the event, including the Annual General Meeting, and any possible workshops
If the student does not comply with these rules, IAPS may decide to desist from paying the grant.
All official documents submitted for the application must be in English (the working language of the conference is English). The official documents in the original language must also be submitted in a copy in addition to the translated documents. All applications have to be compiled and submitted in a single pdf document, named [name_surname-ICPSWW2019.pdf], by email to firstname.lastname@example.org.
For more detailed information, please contact treasurer at email@example.com.
Important Note: Application period for ICPS Worldwide Grant 2019 is open now, and will last until February 28th, 2019.
The applicants will be notified about the selection results until March 12th, 2019.
ICPS 2019 will be held in Cologne, Germany from August 10th to 17th. For more information and the registration process please visit the event’s website.