IAPS School Day 2018 Grant Call – Second Run
For IAPS members to support the organization of School Day 2018 activities
The School Day has been voted in as a new initiative in outreach for the International Association of Physics Students (IAPS). As agreed by the AGM, the topic of the School Day 2018 is “particle physics”. The activities should be open to the general public or a specific age group (children in school).
Since the topic changes and experimental setups need refreshing, the Executive committee of IAPS has agreed to issue this call for proposals of up to 400 € per association for the organization of School Day, with up to 1200 € given out by IAPS in total.
The application must be submitted by an NC or an LC which has paid their membership fee in the academic year 2017/2018 or a probationary NC or LC which has paid their fee for the
academic year 2018/2019.
An application must include:
- An event description (with a description of experiments or other setups)
- Contact details of the organizer(s)*
- A provisional budget, including other sources of financing
- The exact amount of money requested
Awarding and Report:
The EC may decide to award less than the full amount applied for. In case the project is
approved, IAPS will pay up to 50% of the awarded sum before the event and the rest after the event report has been submitted. The event report should be in a publishable form, including at least two photographs from the event itself. Furthermore, the IAPS logo must be visible on all promotional materials made for the event, which will also be presented to the EC with the report (consult IAPS Guidelines for Promotion). Submitted materials will be free for use by IAPS in any promotion deemed appropriate by the EC. Monies will be paid only to the association’s’ bank account (If an applicant cannot provide an association bank account for monies to be paid into, the grant application will be considered as rejected).
In case the final report is not sent in before the end of February 2019, the grant is considered to be forfeited and the monies already received have to be paid back to IAPS.
- The project can be subsidized by only one IAPS Grant at a time.
- The grant will not cover 100% of all costs of the School Day activities (so be sure to list all costs and specify for which parts you need IAPS money)
- Applied activities must take place on November 9th, 2018.
To increase eligibility for the next cycle, members are encouraged to repeat the School Day activity(ies)** at least 2 times before the end of the IAPS financial year (August 31st, 2019). The total number of participants in these activities may be smaller than the School Day itself.
Event preferences will be as follows:
- Financially smaller activities over big activities
- Events in multiple locations over single location (for NCs only)
- Going outside of your city over not going (for LCs and NCs going to rural areas)
- Specific age groups over general public
- Collaborations (with institutes, universities, other student association) are encouraged
The application period for IAPS School Day 2018 Grant is open for a second run until the 31st of October.
Applicants should be available to join the EC meeting that will be held on November 4th for any further discussion about their application.
Applicants will be notified about the results of selection until November 5th.
International Association of Physics Students IAPS
*Name, university, email and phone number. In the case of multiple local members of NC/LC applying together, multiple organizers can be named (eg. one per city). In this case, separated reports may be submitted if the NC/ LC desires.
** This is to prevent equipment bought for School Day going to waste afterward. If you have multiple activities but are applying with just one, you may choose what to repeat. You may choose a different location than the original one. One-of-a-kind activities such as roundtables and public lectures will be excused, but are encouraged to be repeated as well.
Also pay attention to the IAPS terms and condition, and reimbursement guideline. They, together with the IAPS Contact Network and Newsletter should be mentioned during the registration of any IAPS event.