IT Manager & Data Protection Officer

This page contains the information a candidate for IT Manager & Data Protection Officer of the IAPS Executive Committee (EC) for the 2019/2020 term needs to know. Be sure to first read what any EC candidate needs to know.

Note: regarding the office description, it is important to know the tasks of EC members for a given year, considering what is defined in the Charter and the Regulations, are proposed by the EC of the previous year. This proposal may be the object of changes during the Annual General Meeting (AGM) at which the EC members are elected by decision of AGM participants, either due to a specific proposal or as a result of Charter or Regulations changes.


The IAPS EC is proposing the following tasks for the IT Manager & Data Protection Officer in the 2019/2020 term:

  • Manage IAPS’ IT infrastructure
  • Manage email addresses and mailing lists
  • Development of IAPS websites
  • Provide technical assistance for IAPS IT infrastructures
  • Manage technical applications necessary for the work of the EC
  • Protect the privacy of our members
  • Begin development of an internal web-based platform for current members, as outlined in the IAPS Strategic Plan
  • Manage the IT Working Group

The tasks for the upcoming term are practically the same as in the current term, with a new point for the development of an internal IAPS membership platform for the purposes of easing communication and optimising coordination in activities and joint projects.

Useful Skills

  • Experience in computer programming
  • IT savviness, particularly in handling WordPress, Hetzner and Google apps
  • General Data Protection Regulation (GDPR) knowledge, to have an idea of how to apply the regulation in specific situations
  • Communication ability, as contact with members will be frequent
  • Proper organisation, so the IT insfrastructure can be navigated and accessed as easily as possible

What to expect right after the AGM

  • Your first official EC meeting, still during ICPS, with the outgoing EC
  • Your handover meeting with the outgoing IT Manager, who has also been the Data Protection Officer, though not named as such in the officer denomination defined in the 2018 AGM for the current term
  • Check if all elements of the IAPS IT infrastucture are in order

What to expect throughout the year

  • Receiving requests from the EC or members regarding the IAPS Cloud and the IAPS email infrastructure, like resetting passwords, creating addresses and fending off potential viruses or other problems that might affect it
  • Updating current elements of the IT infrastructure to adjust to the needs of members and plans of the EC
  • Developing additional IT tools for the EC or members as needed
  • Checking agreements with event Organising Committees (OCs), other associations or institutions for Data Protection provisions, to make sure these follow the European Union’s GDPR
  • Delegating specific responsabilities to the members of the IT Working Group

Are you ready to run? Go back here and check how you announce your candidature.

Remember the words of Master Yoda: “Do or do not. There is no try.”!