Annual General Meeting, 2020

IAPS Annual General Meeting, hereby AGM, is going to be hosted online by the IAPS Executive Committee on Saturday August the 22th 2020 at 01:00 PM UTC. We expect to hold the meeting using Jitsi, like it was done in this Spring’s Extraordinary General Meeting. Details will be fixed and sent along the final agenda later.

The National Committee representatives will have 7 votes, and the Local Committee representatives will have 2 votes. All of the individual members from one country have 1 vote between them. All member committees are to send details of their representatives with delegated voting rights, maximum of 2 persons, to the Executive Committee prior the meeting. Please also note it is your right as a member of IAPS to propose topics to be discussed in the meeting 4 weeks prior to the AGM. Other topics may also be discussed during the meeting under the other topics point but these discussions cannot be used to make formal decisions.

Please find below the provisional AGM agenda.

  1. Election of the Chair, Secretary, and Tellers
  2. Membership
    1. Voting Rights
    2. New Members
    3. Expulsions
    4. Quorum
  3. Approval of the minutes of the 2020 Extraordinary General Meeting
  4. Auditors reports and accounts of the 2018/2019 Executive Committee
  5. Election of Auditors
  6. Election of IAPS Alumni Representative
  7. Election of IAPS Archivist
  8. 2019/20 Executive Committee Report
  9. 2020/21 Executive Committee Roles and Responsibilities
  10. Discussion and vote on any proposed modifications of the Charter
  11. Discussion and vote on any proposed modifications of the Regulations
  12. IAPS Code of Conduct
  13. IAPS Privacy Policy Update
  14. IAPS Reimbursement Guide
  15. 2020/2021 budget
    1. Membership fees
    2. 2020/2021 budget
  16. 2020 IAPS School Day Topic
  17. iaps2CERN
    1. Report for 2020 iaps2CERN
    1. Status of 2020 PLANCKS
    2. Possible decisions regarding the holding of 2020 PLANCKS
    3. Election of the host for the 2022 PLANCKS
  19. ICPS
    1. Final Report for 2019 ICPS
    2. Report for current status of 2020 ICPS
    3. Possible decisions regarding the holding of 2020 ICPS
    4. Election of the host for the 2022 ICPS
  20. Election of Executive Committee members
  21. Other points of interest
    1. IUPAP relations
    2. Quarterly delegate day

IAPS Extra-ordinary General Meeting, 29th of March, 2020

Members of IAPS,

The Executive Committee has called for an Extraordinary General Meeting (EGM) to be held on

29th of March at 3 PM (UTC+1). The meeting will be held remotely.
The agenda mainly circles around the selection of the IT Manager for the Executive Committee of IAPS for rest of the year as the previous one, Veli-Jussi, stepped down previously to give space to a new IT Manager with having little spare time anymore after securing his spot on a new research position. With regretting losing Veli-Jussi after 2½ years of excellent service, the EC congratulated him on his accomplishment. Besides selecting a new EC member this financial year’s budget is also to be discussed.
The Extraordinary General Meeting 2020 Spring agenda is as follows: 

  1. Election of Chair, Secretary, and Tellers
  2. Checking quorum
  3. General announcements
  4. IAPS 2019/2020 financial year budget discussion
  5. Selection of the new IAPS EC IT Manager
  6. Other points of interest

ICPS 2020 – Second round registrations call

Registrations for the International Conference of Physics Students (ICPS) 2020 in Puebla have opened a second round which is open until February 29th!

If you missed the first round in December, you have an opportunity to sign up for this awesome conference in Puebla, Mexico, where Science, Culture and social activities with hundreds of your fellow Physics students will make for a week of fun, learning and establishing contacts and friendships across the world!

Check out all the ICPS 2020 information here and register through the Member Network!

Remember to follow ICPS 2020 on Facebook and Instagram!

jIAPS Article Contest – Call for applications

Along with the Worldwide Grant, there is another opportunity for attending the ICPS for free while developing your scientific work skills: the jIAPS Article Contest.

The contest is a great opportunity to write about any Physics-related topic you like and have your article published in jIAPS, the IAPS journal!

To apply for the contest, send your article to and

You can apply until 23:59 GMT, 16th of February, so start writing as soon as possible!

ICPS Worldwide Grant – Call for application

ICPS 2020 registration has opened and, with them, so is a big opportunity for students that may want or need IAPS support in attending ICPS in Puebla: the ICPS Worldwide Grant!

By preparing a student lecture to be presented during the conference, applicants to the Worldwide Grant will have a chance to have the conference fee plus a considerable fraction of travel costs covered by IAPS!

This grant serves the purpose of rewarding students with a good academic record, history of participation in a Physics society and adequate lecturing skills, with priority given to those with financial hardship.

To apply to go to ICPS 2020 through this opportunity, you must prepare and send an email to with a preliminary abstract of your student lecture, a letter of motivation, your CV and remaining documents specified in the Worldwide Grant webpage.

Applications are open until February 14th, so start preparing yours now if you plan on sending one!

jIAPS Editor 2020 Call is Open!

The journal of IAPS, jIAPS, is the annual publication of the International Association of Physics Students, containing scientific articles, IAPS event reports and news from our members!
The journal, and all its promotion, is run and organised by an editor, and that person could be you!
The Call for the jIAPS 2020 Editor is now open! If you are interested in working and developing this publication, you have until the 17th of December to send to your CV, a letter of motivation and any statement about your ideas, projects and vision for jIAPS you may have!
Find out more here!

Call for volunteers!

IAPS is a large organisation and can not be run just by the Executive Committee(EC). For this purpose there are several working groups in various areas and they consist of IAPS members who devote their free time to help the EC on the day to day work of IAPS. They are volunteers and now you have a chance to become an IAPS volunteer!

Multiple opportunities are open and you do not want to miss this chance! Volunteering and gathering experience in student associations is very recommended, it may even help you when you apply to your first job! You can be an enthusiastic beginner, an experienced pro in organisation duties or anything in between. What is important is to have an open mind, good work ethics, the will to help and learn by doing.

This year, there are opportunities in several fields, reaching from Events and PR to Advocacy! Find out more here. And do not miss this chance to become a volunteer!

IAPS 2019 Annual General Meeting statement on climate change

The 2019 Annual General Meeting (AGM) of IAPS, held on August 13th, passed, with approximately 90% of favorable votes, a resolution to endorse the IAPS 2018/2019 Executive Committee statement on climate change and the Student Strike for Climate with the addition of explicit support for the Student Strike for Climate and the Fridays for Future initiatives and students’ participation in them.

As the statement highlights, climate change is an issue that must involve worldwide efforts to take the necessary action to stop the upwards trajectory of the increase in average global temperature that will likely have disastrous effects in societies across the goble.

This is an issue that knows no geographic limits, so we must act upon it accordingly and do what we can as Physics students to call public decision-makers to action, including through the international student strikes that have involved millions of young students.

IAPS, therefore, joins the thousands of scientists, researchers and academics of Scientists for Future that have declared their support for the Student Strike for Climate and the Fridays for Future initiative.

Read through the statement below!

IAPS has new members

The 2019 IAPS Annual General Meeting (AGM), held on August 13th, approved 9 new member committees, with 4 National Committees (NCs) and 5 Local Committees (LCs):

NC Cuba – Sociedad Cubana de Jovenes Fisicos/Cuban Society for Young Physicists
NC Georgia – საქართველოს ფიზიკის სტუდენტთა ასოციაცია/Georgian Association of Physics Students (GAPS)
NC Morocco – Moroccan Association of Physics (MAP)
NC Poland – Polskie Stowarzyszenie Studentów Fizyki/Polish Association of Physics Students (PSSF)

LC Jambi (Indonesia) – Ikatan Mahasiswa Pendidikan Fisika/Physics Education Student Association (IMAPEFSI)
LC Kumasi (Ghana) – IAPS Kumasi
LC Noida (India) – Physics Society of Shiv Nadar University (PhySoc)
LC Quito (Ecuador) – OSA-USFQ Capítulo Estudiantil/OSA-USFQ Student Chapter
LC Saint Petersburg (Russia) – сообщество студентов-физиков Политехнического университета/Polytechnic Community of Physics Students (PCPS)

All of these new members were immediately approved as new members, with the exception of LC Quito, whose membership was approved conditional on the payment of the first membership fee occuring up to September 1st. As this condition has already been met, LC Quito is also officially a member of IAPS.

Welcome to all of our new members!

Running for the EC – Treasurer

As the date of the Annual General Meeting approaches, we continue with the calls for Executive Committee (EC) offices applications.

This time, we address the office of Treasurer, the main handler of the financial affairs of IAPS, which makes it a highly demanding role of great responsibility.

For the 2019/2020 term, the current EC is proposing the following set of responsibilities for the Treasurer:
a. Make the ledger for the respective financial year
b. Make the proposed budget for the next financial year
c. Write and send invoices to the members (annual membership fee)
d. Write and send invoices for different IAPS events (e.g. iaps2CERN participation fee)
e. Keep track of all the financial transactions (e.g. online bank account and paypal)
f. Procure and keep the bank statements for future reference (e.g. the ledger)
g. Arrange reimbursements
h. Manage IAPS grants
i. Take care of sponsorship and donor’s agreements
j. Maintain a fair communication with the Fundraising Manager
k. Maintain a fair communication with the European Physical Society (EPS) regarding IAPS finances

This proposal is very similar to the current assigned tasks, although the reference to coordinating with the Fundaraising Manager is added, as this non-EC office is also a new proposal by the current EC.

We remind you that this list of tasks might still be changed by decision of the AGM.

For more information, check out what to expect as an EC member, what to expect as Treasurer and how to run.