IAPS is governed primarily, and legally, by its Charter. The Charter sets out how the association is structured and operates at a basic level, including membership, events, the General Meeting and the Executive Committee. It is made under the French law for associations, which can be found in the Local Civil Code for Alsace-Moselle (en français) where IAPS is registered. Accordingly, the Charter is filed with the French court in Mulhouse (version français en cours).
As well as the Charter, IAPS is governed by its Regulations: an internal set of rules which supplement the Charter, being more specific and detailed, but easier to update, as they do not have to be registered with the French court. The Regulations do not just build on the Charter but also add specific terms, such as defining our major events: the International Conference of Physics Students (ICPS) and the Physics League Across Numerous Countries for Kickass Students (PLANCKS)!
The current version of the Regulations was also adopted by the AGM 2019 in Cologne, Germany and last amended in December 2020 (updated version in production – here is the 2019 version). (It replaced the previous Regulations from 2016.)
In addition to the Charter and Regulations, the members of IAPS have adopted a few other documents to govern the association in more specific areas:
- IAPS’ Code of Conduct regulates the conduct of its members to ensure their safety and good relations. It outlines conduct that is forbidden to members and what should be done in case it is broken. It mainly concerns behaviour at our events, but also subjects such as academic integrity. Last updated by the AGM 2020 held online, it can be found here.
- IAPS’ Terms and Conditions outlines how its events are conducted in a legal and proper manner. All IAPS events must use it, and all participants must agree to it. It was last updated at the AGM 2020, held online. Read it here!
- IAPS’ Reimbursement Guide details the rules that IAPS will use to make reimbursements, both in the case of event cancellation, and for expenses incurred on the association’s behalf. Last updated by the AGM 2019 in Cologne, Germany, it is available here.
- And PLANCKS has a set of rules which you can read here.
All members may access documents related to an IAPS General Meeting. The document are located here (most likely you want to “Log in with Google” and use your IAPS account). If you do not have a login, ask your IAPS Delegate, or the IAPS EC at ec(at)iaps(dot)info.
For all of you preparing some official IAPS documents, please take a look at our Guidelines for Promotion.
If you have some old documents or photos of previous events that might be of interest to other IAPS members, also going back more than five years, please don’t hesitate and send an email to archive(at)iaps(dot)info.